From schools to businesses, every organization runs on calculated decisions based on information collected in databases about the quality of output, resources, performance, and feedback. As you must know, there have existed several methods to collect such data from times immemorial – be it polls, surveys, or interviews. However, in the age of rapid digitization, data collection asks for automation, like everything else, to speed up processes, and companies are catching up So, if you want to keep up with the race, it’s time you seriously considered investing in a software tool that does the same. Not sure which one to choose from the numerous platforms for data collection circulating on the internet? We have listed the best data collection tools available right now to make it easier for you. Have a look!
Best Data Collection Tools in 2023
1. Google Forms
Probably one of the most used online data collection tools for free is Google Forms.
Whether it is a college survey or an interview test, Google Forms is probably the best data collection tool that lets you do it all from creating questionnaires, polls, and surveys, to quizzes. You can customize the layout style, background color, and types of questions from choices of linear scales, multiple choices, and dropdowns. The app also allows you to add elements like logos, videos, and images And, the best part? You can check and analyze all the collected data in real-time and even export them directly to a spreadsheet for better access. Key features:
Mobile-friendly and can be used on any device Real-time data collection, analysis, and reporting Allows customizable branding and features like drag-and-drop Can be sent via email reminders Facilitates third-party integration and collaboration tools
Get Google Forms.
2. QuestionPro
Another one of the data collection applications that many organizations prefer to conduct surveys is QuestionPro.
This software has an extremely user-friendly interface. Plus, there are tools to create, analyze, and distribute online quizzes, surveys, and polls, which you can use to gain insights and conduct market research for your business. However, to utilize the software’s full potential, you will need to subscribe to its monthly premium plans starting at $99. Key features:
Customizable CSS, formats, and question types Ready-to-use templates Allows exporting data to different file types like XLS, DOC, PDF, CSV, and PPT, among others. Unlimited questions and surveys on paid plans
Get QuestionPro.
3. Fulcrum
If you are looking for a dedicated mobile data collection app for your business, Fulcrum can be your best bet.
With an existing customer base of over 30,000 users across 100+ countries, the platform is one of the best data collection tools that can be used on both iOS and Android devices. Fulcrum stands out from the other data collection tools mentioned on this list due to its unique automatic location capture. All data collected via this app automatically gets tagged with a GPS location coordinate. The app comes with a free trial, after which you switch to its paid plans starting from $15 per month, which is a way better deal than that of other platforms like QuestionPro. Key Features:
Supported on both Android and iOS devices Allows data collection in online as well as offline modes Automated location capture Negligible to zero training required Automatically syncs data to cloud Allows using terrain, hybrid, and satellite base maps Supports Esri, Mapbox, and OpenStreetMap custom map layers Allows collecting images, audio, signatures, and barcodes
Get Fulcrum.
4. QuickTapSurvey
Want to capture leads for your business at events and gatherings in real time? Try QuickTapsurvey.
It is the best data collection software to create data collection campaigns and surveys in just a few minutes and record in-person audits, feedback, and contact details. You can also choose from 35+ question formats and manage your surveys remotely in offline mode as well. The software lets you enjoy a 14-day trial before you commit to any of the paid plans it offers. Key features:
Supported on Android and iOS tablets Allows in-person lead capture Setting up surveys does not take much time Offers global language support Facilitates unlimited data collection
Get QuickTapSurvey.
5. Zoho Forms
One important feature that you might be looking for in tools for data collection in research is compatibility with other applications since businesses seldom work on only one platform. If that is your requirement, then Zoho Forms might be of great help to you.
It is a front-end mobile data collection tool that comes with an extremely easy-to-use interface and built-in themes that you can easily customize. The best part is you can embed forms created using this software onto your website pages or share them via social media posts and email campaigns as well. This will only help enhance your brand’s presence and your website’s engagement rate by reaching a wider audience base. Key features:
Easy-to-use interface Allows creating forms offline and online Offers SMS and email notifications against submitted responses Allows embedding forms on webpages Allows sharing forms via social media Extends form analytics and UTM tracking
Gets Zoho Forms.
6. Repsly Mobile CRM
If you are looking for an all-in-one data collection and analysis tools software that will let you manage all your business team activities in one place, Repsly Mobile CRM can be a good choice.
It is one of the best data collection tools that also acts as field management software that you can utilize to gain full visibility over customer interactions as well as team activities and monitor them accordingly. If your business team is remote, that is all the more reason to opt for this CRM since it will have everyone onboard. Key features:
A comprehensive platform for complete field management involving data collection, analytics, and reporting Real-time updates on competitors and customer history, GPS tracking, and communication Offers features to schedule surveys Allows customization of forms Automated data conversion into reports
Get Repsly Mobile CRM.
7. Zonka Feedback
If your business is specifically customer-oriented, then you might benefit from giving Zonka Feedback a try.
You can use the platform to create forms to collect feedback and customer reviews and analyze the same to implement into bettering your services and products. It is one of the online data collection tools that offers various customization options and formats that you can choose from to suit your company’s requirements. Key Features:
Allows capturing customer feedback and surveys via Android and iOS devices as well as over the web Offers widgets for chain management, and CES or NPS reports, among other features Provides multi-lingual support and mediums for form creation In-built templates and question types Real-time analytics and reports on company performance Customizable branding
Get Zonka Feedback.
8. Paperform
Want an exhaustive set of templates to keep your data collection forms fresh and unique? Try creating one with Paperform.
From signup forms to lead generation and feedback forms, there are numerous dedicated templates for every requirement that you cannot possibly exhaust. Simply choose one and let the software format the collected data automatically to ease the process of data collection, reviewing, and analysis. Key Features:
Comes with prebuilt analytics for better data collection and conversions Syncs data automatically to cloud Allows Zapier integration for better data sharing across platforms Offers over 500 readily available form templates Allows exporting data into files of different types, like DOC, CSV, and PDF, among others. Data is protected by SLL
Get Paperform.
9. Nebu Dub InterViewer
Forms don’t seem enough to help you gain insights into customer and competitor stats? Nebu Dub InterViewer is here to solve your worries with options for multiple interview modes.
With a market presence of 28 years, the Dub InterViewer by Nebu is one of the best data collection applications that offers telephonic, in-person, as well as over-the-web means of interviewing to help you capture data and gain insights. You can use this software to fasten up your process of online survey scripting and come up with more engaging surveys and questionnaires. Key Features:
A multi and mixed-mode interviewing setup with one script encompassing all modes Offers a readily available media library with numerous templates and question types International interviewing supports remote and mobile teams Comes with an intuitive and interactive UI Offers statistical analysis for hassle-free data navigation
Get Nebu Dub Interviewer.
10. Magpi
If you are already a fan of Fulcrum, then you are bound to love Magpi all the more.
An added pro of Magpi over Fulcrum, however, is its IVR (interactive voice response) feature that makes it one of the best websites available for data collection and research for visually challenged individuals. If you or a staff member has visual impairments, simply use voice commands to input data or utilize a touch-tome keyboard to enter commands. Besides, the platform also lets you collect and store data, including geolocation, barcodes, signatures, and photos. Plus, it is compatible with both Android and iOS devices. Key features:
Interactive Voice Response or IVR Automatically syncs data to cloud Customizable dashboard, with options to embed spreadsheets, videos, HTMLs. And slide presenttations Allows API integrations Top-notch security with AES-256 bit and SSL data encryption Facilitates data collection, including GPS-enabled coordinates, images, signatures, barcodes, etc. Supported on both android and iOS devices
Get Magpi.
11. FastField
If you own a large business where you have to deal with chunks of data regularly, FastField may be able to make your life easier.
FastField is one of the mobile data collection tools that automatically translate huge quantities of data into summarized graphs and charts in minutes for easy visualization, navigation, and analysis. Additionally, the platform also lets you export all the data into different file types, including PDFs and DOCs. Key features:
Extremely easy-to-use and intuitive interface Allows capturing of images with GPS-enables location, doodles, and annotations Offers creation of dynamic forms Allows API and third-party integrations Dashboard for quick performance insights, statistics, and trends Allows offline data collection
Get FastField.
Conclusion
These were our top picks for the 11 best data collection tools to use in 2023. Have you tried your hands at any of the above yet? If yes, let us know about your experience in the comments.
Which is the best data collection tool for visually impaired individuals?
If you are looking for the best data collection software that facilitates voice commands, try Magpi. It comes with IVR or interactive voice response that allows capturing data via audio inputs.
Can I use Zoho Forms directly on my website?
Yes, Zoho allows you to embed your data collection forms directly on your website to help improve audience engagement. You can also share these forms on your social media accounts and via emails to reach more customers.
What are the five instruments for data collection?
Data collection instruments refer to any tools used to collect information on substantially identical items from at least 10 respondents. The 5 instruments for data collection include surveys and questionnaires, case studies, interviews, checklists, and rating scales.
What are the most popular data collection techniques?
The most popular data collection technique is conducting surveys and questionnaires. Other popular techniques include interviews, observations, experiments, focus groups, and secondary data analysis.
